Health and Safety Policy

This is the statement of general policy and arrangements for: Value Driven Software
Overall and final responsibility for health and safety is that of: Gaynor Bussell
Day-to-day responsibility for ensuring this policy is put into practice is delegated to: All members of VDSsee for details of helpful areas of advice, which apply to all workplaces (not all will be relevant to VDS)



Statement of general policy Responsibility of(Name / Title) Action / Arrangements(Customise to meet your own situation)
Prevent accidents and cases of work-related ill health and provide adequate control of health and safety risks arising from work activities Gaynor Bussell (GB) Members to check that their own workplaces are safe, e.g. trailing cables, computer screens not cause a glare. Members should take extra care when tired and take appropriate breaks. Courses on workplace well-being are offered to members
Provide clear instruction and information and  adequate training to ensure employees are competent to do their work GB Members to notify GB if training is required
Engage and consult with employees on day-to-day health and safety conditions GB Members to report if desk and chair height are correct to avoid back strain, also to read manual handling documentation such as when lifting computers.  Yearly eye check is also advised
Implement emergency procedures – evacuation in case of fire or other significant incident.  You can find help with your fire risk assessment at: (See note 1 below) GB Members should have the appropriate fire hydrant for electrical fires in their place of work.  Members to be aware in their own home of their nearest exit in case of fire and that it is accessible
Maintain safe and healthy working conditions, provide and maintain plant, equipment and machinery, and ensure safe storage / use of substances GB Equipment used should be safe, this includes cooking appliances in kitchens, kettles and toasters. Members  have been sent and are encouraged to read the H & S toolkit booklet so are aware of hazards that can arise in the workplace


Health and safety law poster is displayed: Displayed at GB base , other members have pocket guide
First-aid boxAccidents and ill health at work reported book All members should have a first aid box in their place of work.  .  To see types of reportable incidents: report an incident see: notify GB who will then notify RIDDOR

Also: Report major injuries and fatalities at work to HSE Incident Contact Centre: 0845 300 9923. Report other injuries, diseases and dangerous incidents online at

Subject to review, monitoring and revision by: GB, 13/3/2015 Review if no longer valid, e.g. if circumstances change

Note 1:

Risk Assessment

What are the hazards? Who might be harmed and how? What are you already doing? Do you need to do anything else to manage this risk? Action by whom? Action by when? Done
Lifting of computer equipment All To read the toolkit on manual handling No All End May 2015      
Eye strain All To book an eye check once a year No All End April 2016
Risk of electric fire All All to have fire extinguishers (electric) in their place of work Equipment should be well maintained to avoid the risk of fire All End May 2016
Injury All All to have a basic first aid kit No All End May 2015
Stress All To manage their work/life balance/attend a workplace wellbeing course To be able to confide in other members All End April 2016
Tiredness All To manage their work/life balance/attend a workplace wellbeing course No All End July 2015
Ergonomics of office set up All All members to assess their own office set up such as height of chair and screen.The temperature should be comfortable and the office airy and well lit To discuss with GB if back, neck, wrist or similar problems arise due to desk set up.  GB to help advise on foot rests, special ergonomic keyboards etc All and GB ongoing